Privacy Policy

1. Introduction

Dots4Tech (“Dots4Tech”, “we”, “our”, or “us”) is committed to protecting the online privacy of users of our website (“Website”). This Privacy Policy is intended to help you understand how Dots4Tech processes your Personal Data when you use the Website, as well as to allow you to give informed and explicit consent where required. Any information or data provided by you to Dots4Tech, or otherwise collected by Dots4Tech when you use our Website and services (“Services”), will be processed lawfully, fairly, and transparently. Dots4Tech follows internationally recognized data protection principles, including:

• Purpose limitation
• Storage limitation
• Data minimization
• Data accuracy and quality
• Confidentiality and security

2. Confidentiality and Security

Dots4Tech acts as the Data Controller for all Personal Data processed through the Website. If you have any questions about this Privacy Policy or our data-processing activities, you can contact our privacy team at:
Email: contacts@dots4tech.com

3. Personal Data Processed

When you use the Website, Dots4Tech may collect and process data that identifies you, either directly or indirectly (“Personal Data”). You may also provide data about third parties, for which you assume full responsibility. Dots4Tech collects only the data necessary to provide and maintain our Services.

1. Personal data you provide:

When you interact with our Website—e.g., contacting us, creating an account, or requesting information—we may process:

• Name
• Email address
• Contact details
• Your role
• Your company
• All the Information submitted through contact forms or support requests
2. Personal Data About Third Parties:

If you provide Personal Data about others (e.g., colleagues or your request information on behalf of your company), you act as an independent data controller. You must ensure you have obtained their consent or have another valid legal basis. You agree to indemnify Dots4Tech for any claims arising from unlawful sharing of such third-party data.

3. Browsing Data

Our systems automatically collect certain technical information as part of normal Website operation, including:

• IP address
• Browser and device details
• Operating system
• Country/approximate location
• Pages visited and interaction logs
• URI/URL requests
• HTTP status and server response data

Browsing data is used for:

• Statistical analysis
• Ensuring the Website functions correctly
• Diagnosing errors or misuse
• Security and fraud prevention

4. Purposes of Processing

Dots4Tech processes Personal Data strictly for the following purposes:

• Service Provision:
  To respond to your inquiries, provide our Services, manage your account, or fulfill your requests.
• Compliance:
  To comply with legal obligations, including recordkeeping, responding to authorities, and exercising or defending legal claims.
• Analysis and Website Optimization:
  To understand how users interact with the Website and to improve performance, functionality, and user experience. Analytics cookies are used only with your explicit consent.
• Security, Misuse Prevention, and Fraud Detection:
  To prevent, detect, and respond to misuse, fraud, and security threats.

Legal Basis for Processing (GDPR - EU Users)
Dots4Tech processes your Personal Data based on:

• Contract necessity - to provide requested Services
• Legitimate interests - ensure security, prevent misuse, enhance services
• Legal obligations - comply with applicable laws
• Consent - for analytics cookies or optional communications

5. Recipients of Personal Data

Your Personal Data may be shared with:

• Service providers assisting in hosting, security, support, or analytics.
• Authorized Dots4Tech personnel bound by confidentiality.
• Technical maintenance providers.
• Law-enforcement or regulatory authorities when required.
• Third-party analytics tools (only with consent).
• Business partners in case of mergers, acquisitions, or restructuring

6. International Data Transfers

Due to our global operations, your Personal Data may be transferred internationally. Dots4Tech ensures adequate safeguards such as:

• EU Standard Contractual Clauses
• Adequacy decisions
• APPI-compliant safeguards
• CCPA/CPRA compliance

7. Data Retention

Dots4Tech retains Personal Data only as long as necessary.

• Service Provision: Stored for as long as required to deliver services and meet legal obligations.
• Analytics: Retained only while consent is valid; deleted/aggregated once withdrawn.
• Compliance: Retained for statutory periods required by law.
• Security/Fraud Prevention: Retained only as necessary for security purposes or legal defense.

8. Data Subject Rights

Depending on your jurisdiction, you have rights including:

• Access to your Personal Data
• Rectification of inaccurate information
• Deletion where processing is unnecessary or unlawful
• Restriction of processing
• Data portability
• Objection to processing (e.g., fraud-prevention processing)
• Withdrawal of consent where applicable
• California rights: know, delete, correct, non-discrimination
• Japan APPI rights: access, correction, deletion, restriction

9. Changes to This Privacy Policy

This Privacy Policy is effective as of 26 November 2025.
Dots4Tech reserves the right to amend or update this Privacy Policy at any time due to legal or operational changes.
Dots4Tech will notify you of substantial updates through Website notices or email (when applicable).
Changes are effective upon publication on the Website.